Staff-only database
Teacher, admin and support staff records only. Student attendance is a separate system with different consent and data retention rules; we do not conflate the two.
Schools & Education
Staff attendance for UAE schools that keeps records ready for an inspection
Teacher, admin and support staff attendance, separated from student records, with safeguarding-appropriate access on entrance doors and defensible timestamps for KHDA and MOE inspections.
- Staff-only, separate from student records
- Safeguarding-appropriate access
- KHDA and MOE ready records
- Term calendar built in
Why school attendance is not office attendance
Schools have unusual requirements. Staff records must be separated from student data, a student attendance system is a different product entirely. Entrance doors need access control appropriate for a safeguarding-regulated environment. Term dates and half-terms need reflecting in the calendar. And when an inspector asks for staff attendance for a specific date, the record must be there in seconds, not reconstructed from paper.
What we configure for a school
Safeguarding-appropriate access
Entrance doors and staff-only areas access-controlled with time-of-day restrictions, so contractors cannot enter during teaching hours.
Contactless face recognition
No shared surface, faster arrival flow before first lesson, preferred by teachers for hygiene.
Term calendar and half-terms
Term dates, half-terms and inset days reflected in attendance and overtime calculation. Nobody adjusts a spreadsheet every academic year.
Records ready for inspection
KHDA, ADEK and MOE inspectors sometimes ask for staff attendance records for a specific date. The record is produced in seconds from the same database.
Separate rules for support staff
Cleaners, drivers and security typically work different shift patterns than teachers. Configured separately and reported separately.
What we ask a school first
Who counts as staff for this system?
Teachers, admin, support (cleaners, security, drivers), or a subset. Different schools scope this differently and it affects license count and rules.
Which doors need access control?
The main staff entrance is standard. Some schools also add controlled entry to staff rooms, IT rooms and admin offices. We map the doors at the survey.
How do you handle school runs and irregular hours?
Drivers and support staff often work irregular hours around the school day. We configure their shift rules separately from teaching staff.
What records will inspectors ask for?
Attendance records typically go back years. We provision long-term retention and simple date-range exports so the record is ready when asked.
Related pages
Face recognition attendance machines
Contactless, hygiene-first, preferred method for teachers.
Time attendance software
Term calendars, separate staff groups and inspection-ready records.
Time attendance machines
All attendance capture methods, matched to school entrances.
Dubai location page
Local install and support across Dubai and surrounding emirates.
School attendance questions
Does the system record student attendance?
No. We only handle staff attendance. Student attendance is a different system with different consent and data retention rules; we deliberately do not conflate them.
Can the system handle term breaks and half-terms?
Yes. Term dates, half-terms and inset days are configured in the calendar so attendance and overtime rules apply correctly.
Is the system suitable for KHDA or MOE inspection?
The system produces timestamped, tamper-resistant records of staff attendance that can be exported for any date range on request. This is a stronger evidence base than paper records.
How do we handle separate access for staff-only areas?
The terminals support time-of-day and role-based access rules. Staff rooms and IT areas can be restricted to authorised staff only during specific hours.
What terminal is best at the staff entrance?
Face recognition is our default for schools: contactless, fast at the morning rush and hygienic. Fingerprint terminals are available where preferred.
Get an education-specific quote
Tell us your staff headcount and which doors need cover. Free survey and a fixed written quote covering hardware, software and access control.
Request your free quote
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